Your inbox! It’s one of the most useful work tools but it can be difficult to keep on top of all the information that comes in whilst juggling other work demands.
Here are 5 tips to help stop your inbox from bogging you down.
1. Find Other Ways To Chat
If you’ve got a really quick message to send that’s not necessary to have on record do it on a DM application such as Skype or via Gmail chat. It de-clutters your inbox leaving the bigger & more important projects only.
2. Schedule email time
Every email is either a distraction or an action. Every sender wants a response to their email ASAP but only a couple of emails are actually urgent. Try scheduling in dedicated email time (say an hour ) in the AM and PM only. Replying in bulk means individual emails don’t interrupt your concentration on your overall task list.
Turn off your notifications to resist temptation and ask people to follow up urgent emails sent via phone or a chat. After all, if it really is super urgent, they won’t usually mind!
3. Don’t Check Emails First Thing In The Morning
Doing that can distract you from your entire work day. Dedicate at least 2 hours to your to-do list first thing to make progress on that before delving into your inbox.
4. Get an Archive Folder.
If an email is deemed ‘no action required’ drag it immediately into an archive folder. Out of sight, out of mind and turn emails that require action into your to-do-list. An extension of this is to also add a ‘Read Only’ folder to go back to at your leisure.
These processes de-clutter your inbox, shorten thinking time and effectively turns your main inbox into an ‘action only’ folder to organise during your scheduled email time!
5. Do 2 Minute Jobs Immediately
If you can complete an email in less than two minutes, do it immediately.
Every time we read an action we haven’t completed, it adds to the weight on the shoulders of our ‘to-do-list.’ Remember the straw that broke the camels back? De-clutter your inbox – de- clutter your mind!
Which tips work for you? Please share them with us in the comment box!
Simon Broadway, International Recruitment Manager (AcuSurg) at Projectus Consulting
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